Herbarium Hamburgense

A. Data processing

1. Accessing this website and creation of log files

and information are collected every time this website is accessed or used. These data and information are stored in log files on the server and can include:

IP address
browser type / browser version
date and time the website was accessed
user Internet service provider
user operating system
referring website
websites accessed by the User’s system through our website

The temporary storage of data and log files is lawful pursuant to Art. 6 (1) lit. f General Data Protection Regulation (Datenschutz-Grundverordnung—DSGVO).

The IP address is temporarily stored in the system as it is necessary to provide website access to the User’s computer. The IP address is retained while that website is being accessed.

These log files are stored to ensure website functionality, optimize the content of our website, and ensure the security of our IT system.

The data will be deleted when they are no longer needed for the purpose they were collected. For data collected to provide access to the website, this will be at the end of every session.

For log files, this will occur after seven days at the latest. Some data may be preserved for a longer period of time, in which case user IP addresses are deleted or removed, rendering it impossible to link the data to any individual.

2. Cookies

Our website uses cookies. Cookies are small data files, created and stored by the Internet browser on your computer’s hard drive. Accessing a website may result in a cookie being saved on your operating system. This cookie contains a specific string of characters that allows the browser to be clearly recognized every time the website is accessed.

We use cookies to make our website more user-friendly.

The processing of personal data based on the use of cookies is lawful pursuant to Art. 6 (1) lit. f DSGVO.

The purpose of these technical cookies is to simplify website use.

Cookies are stored on the User’s computer and transferred to us. That is why you, as the User, have full control over cookie implementation. You can deactivate or restrict cookies by changing your browser settings. Cookies already stored on your hard drive can be deleted at any time. This can also be done automatically. However, disabling cookies for our website may result in some functions not working correctly.

3. Registration

Users can register on the webpage by providing personal data. All information requested in the online data entry form will be transmitted as part of the registration process.

You will be asked to grant your consent for the processing of this data as part of the registration process.

These data are processed subsequent to user consent pursuant to Art. 6 (1) lit. a DSGVO.

User registration is necessary to provide specific content and services on our website, including the creation and administration of user accounts.

B. Data transfer to third parties

1. Vimeo

We use the Vimeo plugin for the Vimeo video portal operated by Vimeo LLC.,555 West Street, New York, New York 10011, USA to integrate video material that we have published on Vimeo.

When you access a page on our website featuring an embedded Vimeo video, this will connect to the Vimeo servers, which notify your browser to display the plugin. Information regarding which of our page(s) you have visited will be transmitted to the Vimeo server. If you are logged into your Vimeo account, Vimeo will be able to store this information in your User Account. If you activate a plugin on our website, for example, by clicking the start button for a video or leaving a comment, this information will be stored in your Vimeo account. You can prevent this by logging out of your Vimeo account.

If you do not wish to allow the use of cookies, you can block cookies, or delete them using the settings in your browser or by using an appropriate browser Add-On.

Further information on the processing of data and the Vimeo privacy statement are available at:

https://vimeo.com/privacy

2. Online-Tools

We use the Google Maps API, an interactive map and navigation service provided by Google LLC (“Google”). Google Maps is operated by Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Use of Google Maps allows information regarding your use of this website (including your IP address) to be transmitted to, and stored in, a Google server in the USA. Google may provide the information gained from Maps to third parties, in so far as this is permitted by law or where those third parties process said data as agents of Google.

You may deactivate the Google Maps service, thus preventing the transmission of data to Google, by deactivating JavaScript in your browser. Please note, however, that this will prevent your use of the maps on our website.

The Google privacy policy and additional terms of use for Google Maps are available at:

https://policies.google.com/privacy?hl=en&gl=de

Google also processes your personal data in the USA and is subject to the EU-US Privacy Shield:

https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

C. Your rights

the right to information regarding personal data pertaining to you that is stored by us (Art. 15 DSGVO)
the right to correction of any incorrect or incomplete personal information (Art. 16 DSGVO)
the “right to be forgotten”: erasure of stored personal data insofar as the relevant data are not necessary for the exercise of the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or the purposes of establishing, exercising, or defending a legal claim (Art. 17 DSGVO)
the right to limited processing of personal data (Art. 18 DSGVO)
the right to object to the processing of your data conducted in our legitimate interest, public interest, or for profiling purposes unless we can demonstrate compelling grounds for processing said data that outweighs your interests, rights, and freedoms or where the processing of said data is required for the establishment, exercise, or defense of a legal claim (Art. 21, DSGVO)
the right to withdraw your consent to the collection, processing, and use of your personal data at any time with future effect (Art. 7 (3) DSGVO)—this means that the data processing related to that consent will no longer be carried out
the right to lodge a complaint with a supervisory authority where you believe the processing of personal data related to you is in breach of the DSGVO (Art. 77 DSGVO)

D. Revocation of Consent / Objecting to Processing of Personal Data

You can exercise your right to object, your right of rectification and your right to revoke consent to the processing of your personal data by contacting:

dataprotection@herbariumhamburgense.de